Personal data processing information


In fulfilment of the obligation under Article 13 (1) and (2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation, hereinafter referred to as "RODO"), we inform you that:

1.    The Administrator of your personal data is Academy of Physical Education in Katowice [Mikołowska 72a, 40 - 065 Katowice].

2.    Academy of Physical Education in Katowice has appointed a Data Protection Officer, who can be contacted via e-mail:

3.    The Administrator shall collect and process your personal data:

a)    for the purpose of the recruitment process for studies conducted at the Academy of Physical Education in Katowice. The basis for processing your personal data in this regard is Article 6(1)(c) of the RODO and Article 6(1)(e) of the RODO in connection with the Act of July 20, 2018. Law on Higher Education and Science (Journal of Laws 2018, item 1668) and implementing regulations issued on its basis and, in the case of persons who are obliged to submit medical certificates on the basis of generally applicable law, also Article 6(1)(c) of the DPA in conjunction with Article 9(2)(h) of the DPA in conjunction with the Ordinance of the Minister of Health of 26 August 2019 on medical examinations of candidates for secondary or higher schools and for qualifying vocational courses, pupils and listeners of such schools, students, listeners of qualifying vocational courses and doctoral students

b)    for the purpose of establishing, asserting or defending claims that the Administrator may raise or that may be raised against it. The above purpose constitutes a legitimate interest pursued by the Administrator. The basis for processing personal data in this regard is Article 6(1)(f) of the RODO

c)    for other purposes, in case of your voluntary consent. The legal basis for the processing of personal data in this regard is Article 6(1)(a) of the RODO

4.    The provision of your personal data is a requirement for the university recruitment process. The consequence of failing to provide data is the inability to participate in the recruitment process. Providing personal data for the purposes referred to in the consent clause is voluntary - failure to do so will result in your data not being processed for the purposes indicated in the consent clause.

5.    Your personal data may be passed on to third parties, i.e. the payment provider, in the event of a chargeback

6.    Your personal data will not be transferred to third countries

7.    If a candidate is admitted to a study programme, his/her file from the recruitment process, containing personal data, will be included in the student's file. If a candidate is refused admission to the university, the personal data will be processed for the duration of the recruitment process plus the time during which the candidate can appeal the decision. In the case of data processed on the basis of consent, it will be processed for the period necessary to fulfil that purpose indicated in the consent clause or until it is withdrawn.

8.    The Administrator informs you that you have the right to:

a)    request from the Administrator access to your personal data;

b)    rectify it, i.e. to request that it be amended or completed if the personal data processed by the Administrator is inaccurate;

c)    demand that the Administrator delete your personal data when it is not needed by the Administrator for the purposes for which it was collected; when an objection has been lodged under the conditions described below; when the data should be deleted in order to comply with an obligation under the law;

d)    request a restriction of processing of your personal data if you question its accuracy  for a period that allows the Administrator to verify the accuracy of the data; 

e)    in addition to the case indicated in (d), restrict the processing of your personal data when it is unlawfully processed by the Administrator, but you do not want the Administrator to delete it; when your data is not needed by the Administrator, but may be needed to defend or assert your claims; or when you object to the processing of your data on the grounds described below until it is determined whether the legitimate grounds on the part of the Administrator override the grounds for the objection;

f)     request the transfer of your designated personal data.

In order to exercise the above-mentioned rights, please contact the Data Protection Officer directly (contact details as above).

9.    If your personal data are processed on the basis of your consent (Article 6(1)(a) of the RODO), you have the right to withdraw it at any time, which, however, does not affect the legality of the processing performed before the withdrawal of such consent. The statement of withdrawal of consent can be addressed in writing in person, by letter or by e-mail to the Data Protection Officer (contact details are indicated above).

10. You have the right to object to the processing of your personal data where the processing of your personal data is based on a legitimate interest (Article 6(1)(f) RODO). In such a situation, the Administrator will no longer be able to process your data unless it has a valid legitimate basis for doing so, overriding your rights and freedoms or the basis for establishing, asserting or defending your claims. You may submit this objection directly to the Data Protection Officer (contact details as above).

11. If, in your opinion, the Administrator has violated data protection regulations, you have the right to lodge a complaint with the competent supervisory authority, i.e. the President of the Office for Personal Data Protection.

12. The personal data you provide will not be processed by automated means (i.e. without human intervention) and in particular will not be subject to profiling.


1. I declare that the personal data I have provided is true.
2. I have read the information clause, including information on the purpose and means of processing personal data and my legal rights.
3. I acknowledge that Academy of Physical Education in Katowice is not responsible for incorrect data entry in the application system.